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Facilities

The G. M. Frost Research and Information Centre is designed with the environment in mind. With LED lighting, green roofing, and eco-conscious bioswales, this facility is built for a green future. Catering options are available through any vendor, but we recommend using the Univeristy of Guelph Hospitality Services as they offer good food at reasonable prices and know our facility well. Catering must be staged and served inside the room you have booked. If you wish to occupy additional spaces such as the outdoor patio or grounds, please let us know during the booking appointment. Below you will find a list of details in regards to what is included in each room.

Chyc Family Boardroom

The Chyc Family Boardroom

  • Accommodates up to 12 people comfortably
  • Furnished with 6 tables on wheels (can be set up as large boardroom-style table or in rows), 12 chairs, white board (behind projection screen) and dry erase markers
  • Equipped with projector (HDMI and USB-C plug in), screen, and speakers
  • Situated near a kitchenette which includes full-size fridge, microwave, Keurig coffee machine (Bring your own pods), and kettle
  • HYBRID CAPACITY: This room is equipped with two cameras and a high-quality microphone to facilitate hybrid meetings
  • Use of the boardroom is complimentary to recognized GTI partner groups
Diagram of room set up - 4 tables in a rectangle with 12 chairs; Presentation-mode hybrid meeting with checkmark; round-table hybrid meeting with checkmark
This room is compatible with hybrid meetings for round-table discussion and single-presenter style meetings

OAC Class of 71/72 Classroom

OAC Class of 71/72 Classroom 

  • Accommodates up to 32 people
  • Furnished with 16 tables and 32 chairs on wheels for easy maneuverability
  • Equipped with projector (HDMI or USB-C plug-in), screen, speakers, and a blackboard with chalk
  • HYBRID CAPACITY: This room is equipped with two cameras and a high-quality microphone to facilitate hybrid meetings

Diagram for room set up - 16 tables with 32 chairs set up for a lecturePresentation-mode hybrid meeting; checkmark

This room is compatible with hybrid meetings for single-presenter style meetings only

Lecture Hall

Lecture Hall (available for naming)

  • Accommodates up to 60 people
  • Furnished with 30 tables and 60 chairs on wheels for easy maneuverability
  • Equipped with two projectors (HDMI or USB-C plug-in), two screens, speakers, a blackboard with chalk, and a moveable whiteboard with dry-erase markers.
  • HYBRID CAPACITY: This room is equipped with two cameras and a high-quality microphone to facilitate hybrid meetings

Diagram for room setup- 30 tables with 60 chairs set up for a lecturePresentation-mode hybrid meeting; checkmark

This room is compatible with hybrid meetings for single-presenter style meetings only

Optional Furniture Available:

  • Flipchart with paper and markers
  • Guelph Turfgrass Institute podium on wheels 
  • Wooden tripod easel
  • 8' x 8' white pop-up tent* (outdoor use only)
  • Laptop rental (14" Mac Book Pro)*
  • Event parking signs*

*rental fee applicable

flipchart, podium, easel, tent, laptop, parking sign

Bookings and Reservations

Important notes for all rooms:

  • All other equipment such as laptops and extension cords should be brought by the user group

  • Access to Wifi must be requested in advance

  • User groups are responsible for room set-up and clean-up afterwards, subject to a $100 cleaning fee

  • Room rental does not automatically include access to outdoor spaces, exclusive use of the lobby, or parking. Please communicate your needs and expectations when booking. 

Special facility hours have been created to satisfy the needs of the GTI operational schedule. Our rooms are available Monday to Friday from 9:00 am - 3:30 pm.  Extra time for setup and takedown before and after each event is available but must be requested in advance.


This facility is for educational and business use;  we are not able to accommodate events such as birthday parties, religious ceremonies, wedding showers, weddings or wedding receptions.

External rentals can only be booked during normal operating hours: Monday-Friday from 8:30 am – 5:00 pm, excluding holidays.

 

ROOM  (capacity)

Rental Rate for External Clients (+ HST)

Boardroom (12) 

$75 per hour OR $250 per day

Classroom (32) 

$100 per hour OR $600 per day

Lecture Hall (60) 

$150 per hour OR $1000 per day

ADDITIONAL SERVICES

  • WIFI

$20 service fee to set up guest account for up to 300 devices
  • Parking 

$3.00/h/car + $0.35/car service fee 

HONK!App

 OR

$200 per day flat fee for entire lot

OR

Free parking on evenings & weekends 

 

For bookings and inquiries, please contact the GTI directly. Please ask about the discounted rates for University of Guelph and turfgrass industry partners. 

Phone: 226-971-1563
Email: gti@uoguelph.ca

For your convenience we accept Visa, Mastercard, Cheque, or we can issue invoices by request.